Wednesday, 23 August 2017

Running Your PTA

A Note on Dues

How Much is Enough?
Keep your dues affordable so that everyone can afford to join!

A good rule of thumb for membership dues is to specify an amount that will cover per capita for the constituent organizations—National PTA, California State PTA, the district PTA and council PTA (if in council)—and a small portion of each membership for liability insurance premiums. To change the amount of membership dues, the unit bylaws must be amended.

Membership Dues Versus Donations
A PTA may wish to solicit additional donations (there is a special line for this on the new membership envelope) and have levels of membership for different prices. However, there is only one level of PTA membership. The actual amount of per person dues is specified in the bylaws and prospective members must be allowed to join at that price.

If a PTA wishes to solicit donations with varying levels of contribution, it may do so as a separate project from the membership campaign. For example, a gold donor/patron could be $100; a silver donor/patron could be $50, etc. The details of this project must be outlined in the standing rules of the bylaws and approved annually by the membership. Remember to keep contributions and membership dues separate in your accounting and regular financial reports.

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As nearly 1 million Californians supporting 9 million California children as part of a century-long, nationwide, grassroots movement, California State PTA is a professional, non-profit volunteer organization committed to the well-being of all children and families.

Annual membership dues include per capita dues to your council (if in council), PTA district, California State PTA, and National PTA. The remaining portion stays in the unit. Dues may differ in amount in each PTA.

The portion of dues paid to a unit that is specified in the bylaws as due the National PTA, the California State PTA, PTA district, and council (if in council), known as “per capita dues,” does not belong to the unit, but must be forwarded through channels at the completion of the enrollment month and by the first of each month thereafter. Once membership per capita has been sent by the unit through channels, dues cannot be refunded to an individual member.

To remain in good standing, a unit must remit through channels, the required per capita membership and insurance in time to be postmarked by Thirty Third District PTA no later than March 15.

Family Memberships

The California State PTA does not encourage, but rather discourages, multiple and/or family memberships. The concept of group memberships (e.g., family memberships) must include the payment of per capita dues and a membership card issued to each member.


What Dues Provide

Administrative Reimbursement: Officers, Chairmen
Convention Delegates
Emergency Student Assistance
Newsletters, Notices, Web site
Organization Expenses
Parent Education, Study Groups
Program Booklets
School-Student Projects

Administrative Reimbursement: Officers, Chairmen
Community Projects
Convention Delegates
Emergency Student Assistance
Leadership Training
Newsletters, Yearbooks
Reimbursement: Officers, Chairs

Administrative Reimbursement: Officers, Chairmen
Convention Delegates
Emergency Student Assistance
Leadership Training and Projects
PTA District Newsletter
Reimbursement: Officers, Chairs
Workshops and Conferences

Administrative Reimbursement: Officers, Chairmen
California State PTA Convention
California State PTA Offices in Los Angeles and Sacramento
California State PTA Toolkit
National PTA Convention Delegates
Newsletter (PTA in California)
Publications and Supplies
Reimbursement: Officers & Legislation
Special Projects

Administrative Reimbursement: Officers, Chairmen
Field Services
Legislative Office: Washington, DC
Magazine (Our Children)
National PTA Convention
National PTA Headquarters: Chicago
Reimbursement: Officers, Chairs & Legislative Committee
Special Projects

Membership Awards

Due Dates (Due to Thirty Third District)

October 17 - Ready, Set…Remit! (30 members)
November 1 - Membership Remittance
January 17 - PTA Unit Spotlight Award (must have received the Ready, Set…Remit! award to qualify to apply)
April 1 - District Creative Membership Award
June 13 - Final membership remittance
June 13 - 100% Membership Award


Membership Themes and Incentives

Contact your Council or District Membership Chair for more information. 

CA State Theme for 2016-17:
Do Good Things for Kids — Join PTA


This challenge has several options to qualify. The challenge is designed to support PTAs in their marketing efforts and to share some strategies about how to share the good things your PTA is doing for kids. Complete at least seven strategies — three required and four optional — and your PTA will receive an exclusive ribbon at convention, receive a mention on California State PTA's website and qualify for a chance to win some money for your PTA.

All PTAs in good standing that qualify will be entered into a drawing to win one of three cash prizes: $1,500, $500 and $250.

Applications must be received by March 10, 2017, by 5 p.m. to qualify.

Application Submission Guidelines. You MUST complete the first three steps:

  1. Qualified for and received the Ready, Set ... Remit award.
  2. Membership total is at least 25 percent of the school's population. 
  3. At least ten (10) of those members must be teachers and/or staff members at the school.

And then at least four of the following:

  1. My PTA has a designated Membership Chair.
  2. My PTA met in the summer to review the membership timeline.
  3. My PTA developed a membership marketing plan.
  4. My PTA set up a membership table at Back-to-School Night or at New Student Orientation.
  5. My PTA posted and shared "Join PTA" messages on our Facebook/Twitter/Instagram page.
  6. A representative from my PTA attended at least one membership and/or communications webinar.
  7. My PTA sent a membership letter home with students. Upload a copy of the letter.
  8. Encouraged and increased the number of men who joined PTA. Briefly describe activities.
  9. Provided membership information in a language at the school other than English. Upload a copy of the flier or enter the link where the content appears on your PTA's website.
  10. Sent a PTA membership letter to local businesses and/or community leaders. Upload a copy of the letter below.
  11. Sent a PTA membership letter to local businesses and/or community leaders. Upload a copy of the letter below.
  12. Attended a School Site Council, ELAC or other diverse parent group meeting to share information about PTA.

Double Points: Earn a second entry if your membership total is at least 50 percent of the school's population. 

Submit applications by March 10, 2017 by 5 p.m. to qualify. There are two ways to send your application directly to California State PTA:

  1. Complete the online application (preferred), or
  2. Mail applications to California State PTA, ATTN: Membership Challenge Application, 2327 L Street, Sacramento, CA, 95816
"Ready, Set, Remit"
30 Members by October 31 – Certificates from California State PTA will be distributed to each unit PTA that remits per capita dues for 30 or more members, through PTA channels, to arrive in the California State PTA office by October 31. No application required.

California State PTA offers many ideas that PTA's can use to campaign for new or renewing members. Check out the CA PTA Membership themes section here.  The CA State PTA Membership Web page has many great resources for training and ideas, as well as full details on these contests.

Thirty-Third District PTA, 5629 Pearce Avenue, Lakewood, CA 90712
Mailing Address: Thirty-Third District PTA, PO Box 1235, Lakewood, CA 90714
Phone: 562-804-4519