Financial Calendar

Thirty-Third District PTA

Financial Calendar

2011 - 2012 Financial Calendar

THIRTY-THIRD DISTRICT PTA

2011-2012 Event & Financial Calendar Council Financial Officers

Paperwork and/or money must be received by the appropriate Thirty-Third District PTA financial officer* on or before the due dates listed. Be sure to read the "Important Tax Information".

*Money is sent to the financial secretary, budgets are sent to the budget & finance chairman, council audits are sent to the auditor, and required financial forms are sent to the treasurer. All items are to be sent to the Thirty-Third District PTA office at P O Box 1235, Lakewood, California 90714

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November, 2011

15^th - Tuesday

Membership Dues - ($4.00 per capita) minimum 15 memberships must be turned in to the district office

to remain in good standing

16^th - Wednesday (Council Presidents Meeting)

Council & Unit Form 8868, Application for 2^nd Extension to File Tax Return due in the district office

28^th - Monday (Executive Board Meeting)

Youth Camp Donations due to the district financial secretary

December 2011

12^th - Monday (Board of Directors Meeting)

Insurance Premiums due in the district office. The premium cost will be announced to council presidents and treasurers in advance. If premiums are not paid on time a $25.00 late fee will be assessed by the State PTA.

January, 2012

11^th - Wednesday (Council Presidents Meeting)

Diversity & Inclusion Conference reservations due in the district office

Parent Education Workshop - Getting Ready for Kindergarten reservations due in the district office

Mid-Winter Conference reservations due in the district office

Sacramento Safari reservations due in the district office

23^rd- Monday (Executive Board Meeting)

Workers Compensation Forms (covering the period from January 4, 2011 to January 5, 2012) due. One copy for the council and one copy for each unit are due to the district treasurer. Units/councils paying more than $1,000 to employees must also pay insurance surcharge at same time.

Important Tax Information

2011 Federal Tax Return - Internal Revenue Service form 990-N (e-Postcard) must be filed electronically by all units and councils with gross receipts normally less than or equal to $50,000; IRS form 990EZ must be filed by units and councils with gross receipts more than $50,000 and less than $200,000; IRS form 990 must be filed by units and councils with gross receipts of $200,000. These forms may be filed any time after the close of the fiscal year (February 28^th), but must be received by the IRS no later than July 15^th. Apply for a 3-month extension, Form 8868, if you will not be able to make the July 15^th deadline. If you received a 3-month extension and will not be able to make the October 15^th deadline, apply for an additional 3-month extension.

2011 State Tax Return - California State Franchise Tax Board form 199N must be filed electronically by all units and councils with gross receipts equal to or less than $25,000 or form 199 with gross receipts greater than $25,000. Returns are due four months and 15 days after the fiscal year-end, July 15^th.

REMIND YOUR UNITS NOT TO IGNORE ANY TAX FORMS OR NOTICES. DO NOT CALL CALIFORNIA STATE PTA DIRECTLY. Refer your questions to the district treasurer.

REMEMBER - Non-profit organizations may not have to pay taxes, but they DO HAVE TO PAY FINES for not following the rules and regulations. Send a copy of all completed tax returns to Thirty-Third District PTA and to the council treasurer.
Mail all tax forms via “Certified Mail - Return Receipt Required”

February, 2012

2nd - Mid-Winter Conference, 8:30 a.m.
.
6th - "Teen Scene" Middle & High School Conference reservations due in the district office.

27^th - Monday (Executive Board Meeting)

Founders Day Donations received are due to the district financial secretary

Council & Unit Mid-Year Audits due to the district auditor

March, 2012

5^th - Monday

Membership Money ($4.00 per capita) must be turned inn to the district office to qualify for any recognitions at convention

26^th - Monday (Executive Board Meeting)

Annual Meeting reservations due in the district office

April, 2012

12th - Annual Meeting, 8:30 a.m.

23rd - Monday (Executive Board Meeting)

Council & Unit End of Fiscal Year Audits due to the district auditor

30^th - Monday

Treasurer’s Annual Reports due to the district treasurer (1 copy of the council report and 1 copy of each unit report)

May, 2012

16^th - Wednesday (Council Presidents Meeting)

Spring Officers Training - West reservations due in the district office

24^th - Thursday

Spring Officers Training - East reservations due in the district office

Founders Day Donations are due to the financial secretary. This is the final deadline for the 2011/2012 contribution. One-fourth of the total amount is returned to district by the California State PTA for leadership training. Money received after this date will be credited towards 2012/2013.

June, 2012

18^th - Monday (Executive Board Meeting)

Membership Money ($4.00 per capita) must be turned in to the district office for State year-end awards

IMPORTANT INFORMATION

If any unit or council submits two non-sufficient fund checks in a fiscal year, the district will require future payments to be by money order or cashier’s check. ALL CHECKS RETURNED UNPAID BY THE BANK WILL REQUIRE REPAYMENT PLUS A $15.00 FEE PAID TO THIRTY-THIRD DISTRICT PTA.