THIRTY-THIRD DISTRICT PTA, INC.

2009-2010 Calendar for Council Financial Officers

Paperwork and/or money must be received by the appropriate Thirty-Third District PTA financial officer* on or before the due dates listed below.  Be sure to read page two for important tax information. 

*Money is sent to the financial secretary, budgets are due to the budget & finance chairman, council audits are sent to the auditor, and required financial forms are sent to the treasurer.  All items are to be sent to the Thirty-Third District PTA office at PO Box 1235, Lakewood, California  90714

September, 2009

2^nd   –  Wednesday

            District Orientation reservations due in the district office
October, 2009

1^st   –  Thursday

            Bylaws/Parliamentarian's Workshop reservations due in the district office

            Council Financial Workshop reservations due in the district office

            Council Presidents & Superintendents Conference  reservations due in the district office

7th  -  Wednesday (Council Financial Workshops at district office, 9:30 a.m. & 7:00 p.m.)

            District Legislation Conference reservations due in the district office

15th - Thursday (Council Presidents & Superintendents Conference)

            UPOC reservations due in the district office

            Membership Money ($3.50 per capita) due in the district office in order to qualify for the District "On Time" award and the State "Early Bird" award (minimum 15 members)

26^th –  Monday (Executive Board Meeting)

            Council 2009-2010 Budgets due to the district budget & finance chairman

            Council Year End Audits due to the district auditor

29th -  Thursday

            Presidents & Principals Conference reservations due in the district office

November, 2009

2^nd  –  Monday

            Membership Money ($3.50 per capita) due in the district office in order to qualify for the State "Chairman's Club" (minimum 50 members)

30^th – Monday (Executive Board Meeting)

            Youth Camp Donations due to the district financial secretary 

January, 2010

13^th – Wednesday (Council Presidents Meeting)

            Sacramento Safari Registrations due in the district office

            Workers Compensation Forms (covering the period from January 1, 2009 to December 31, 2009) due.  One copy for the council and one copy for each unit are due to the district treasurer.  Units/councils paying more than $1,000 to employees must also pay insurance surcharge at same time. 

            Insurance Premiums due in the district office.  The premium cost will be announced to council presidents and treasurers in advance.  If premiums are not paid on time, a $25.00 late fee will be assessed by the State PTA. 

22nd - Friday

            Mid-Winter Conference reservations due in the district office

February, 2010

10^th – Wednesday (Council Presidents Meeting) 

            Secondary Conference reservations due in the district office

22^nd – Monday (Executive Board Meeting)

            Founders Day Donations received are due to the district financial secretary

            Council Mid-Year Audits due to the district auditor

March, 2010

22nd – Monday (Executive Board Meeting)

            Membership Dues ($3.50 per capita) must be turned in to the district financial secretary to be included in 2009-2010 membership totals.  This is the deadline for the State "Membership Challenge" award.

            Insurance Premiums (plus $25.00 late fee) must be paid by this date or loss of charter may occur

April, 2010

1st -   Thursday

            Annual Meeting reservations due in the district office

26^th – Monday

            Treasurer's Annual Reports due to the district treasurer (1 copy of the council report and 1 copy of each unit report)

            Council End of Fiscal Year Audits due to the district auditor

May, 2010

12^th – Wednesday (Council Presidents Meeting)

            Leadership Workshops-West reservations due in the district office

28^th –  Friday

Leadership Workshops-East reservations due in the district office

Founders Day Donations are due to the financial secretary.  This is the final deadline for the 2009/2010 contribution.  One-fourth of the total amount is returned to district by the California State PTA for leadership training.  Money received after this date will be credited towards 2010/2011.

IMPORTANT INFORMATION

If any unit or council presents two non-sufficient fund checks in a fiscal year, the District will require future payments to be by money order or cashier’s check.  ALL CHECKS RETURNED UNPAID BY THE BANK WILL REQUIRE REPAYMENT PLUS A $15.00 FEE PAID TO THE THIRTY-THIRD DISTRICT PTA.

Internal Revenue Service form 990-N must be filed electronically by all units and councils with gross receipts under $25,000; IRS form 990EZ and Schedule A must be filed by units and councils with gross receipts over $25,000 but less than $500,000; IRS form 990 and Schedule A  must be filed by units and councils with gross receipts over $500,000.  These forms may be filed any time after the close of the fiscal year (February 28), but must be received by the IRS no later than July 15.

REMIND YOUR UNITS NOT TO IGNORE ANY TAX FORMS OR NOTICES.  DO NOT CALL CALIFORNIA STATE PTA DIRECTLY.  Refer your questions to the district treasurer.

REMEMBER – Non-profit organizations may not pay taxes, but they DO PAY FINES for not following the rules and regulations.  Make 3 copies of all tax forms – 1 for the IRS; 1 for the council president and 1 for the council treasurer.  Mail all tax forms via “Certified Mail – Return Receipt Required”.

All council and unit financial officers should have copies of the Financial Section of the TOOL KIT (a California State PTA publication) and MONEY MATTERS from the National PTA’s Annual Resources for PTA.