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THIRTY-THIRD DISTRICT PTA
2011-2012 Calendar for Council Financial Officers
Paperwork and/or money must be received by the appropriate Thirty-Third District PTA financial officer* on or before the due dates listed below. Be sure to read page two for important tax information.
*Money is sent to the financial secretary, budgets are sent to the budget & finance chairman, council audits are sent to the auditor, and required financial forms are sent to the treasurer. All items are to be sent to the Thirty-Third District PTA office at P O Box 1235, Lakewood, California 90714
August, 2011
31st - Wednesday
District Orientation reservations due in the district office
September, 2011
14th - Wednesday (Council Presidents Meeting)
District Legislation Conference reservations due in the district office
Council & Unit Year End Audits due to the district auditor
Council 2011 - 2012 Budgets due to the district budget & finance director
Council & Unit Tax Returns due in the district office
22nd - Thursday
Bylaws Workshop reservations due in the district office
28th - Wednesday
Council Financial Workshop reservations due in the district office
Council Presidents and Superintendents Conference reservations due in the district office
October, 2011
5th - Wednesday (Council Financial Workshops at the district office, 9:30 a.m. & 7:00 p.m.)
UPOC reservations due in the district office
20th - Thursday
Presidents and Principals Conference reservations due in the district office
Membership Dues ($3.50 per capita) due in the district office in order to qualify for the State
“Ready Set Remit” award (minimum 30 members)
November, 2011
16th - Wednesday (Council Presidents Meeting)
Council & Unit Form 8868, Application for 2nd Extension to File Tax Return due in the district office
21st - Monday
Membership Dues – ($3.50 per capita) minimum 15 memberships must be turned in to the district office to remain in good standing
28th - Monday (Executive Board Meeting)
Youth Camp Donations due to the district financial secretary
December 2011
12th - Monday (Board of Directors Meeting)
Insurance Premiums due in the district office. The premium cost will be announced to council presidents and treasurers in advance. If premiums are not paid on time a $25.00 late fee will be assessed by the State PTA.
January, 2012
11th - Wednesday (Council Presidents Meeting)
Diversity & Inclusion Conference reservations due in the district office
Parent Education Workshop - Getting Ready for Kindergarten reservations due in the district office
Mid-Winter Conference reservations due in the district office
Sacramento Safari reservations due in the district office
23rd - Monday (Executive Board Meeting)
Workers Compensation Forms (covering the period from January 4, 2011 to January 5, 2012) due. One copy for the council and one copy for each unit are due to the district treasurer. Units/councils paying more than $1,000 to employees must also pay insurance surcharge at same time.
February, 2012
6th - Monday
“Teen Scene” Middle & High School Conference reservations due in the district office
27th - Monday (Executive Board Meeting)
Founders Day Donations received are due to the district financial secretary
Council & Unit Mid-Year Audits due to the district auditor
March, 2012
5th - Monday
Membership Money ($3.50 per capita) must be turned inn to the district office to qualify for any recognitions at convention
26th - Monday (Executive Board Meeting)
Annual Meeting reservations due in the district office
April, 2012
23rd - Monday (Executive Board Meeting)
Council & Unit End of Fiscal Year Audits due to the district auditor
30th - Monday
Treasurer’s Annual Reports due to the district treasurer (1 copy of the council report and 1 copy of each unit report)
May, 2012
16th - Monday (Council Presidents Meeting)
Spring Training - Leadership Workshops - West reservations due in the district office
24th - Thursday
Spring Training - Leadership Workshops - East reservations due in the district office
Founders Day Donations are due to the financial secretary. This is the final deadline for the 2011/2012 contribution. One-fourth of the total amount is returned to district by the California State PTA for leadership training. Money received after this date will be credited towards 2012/2013.
June, 2012
18th - Monday (Executive Board Meeting)
Membership Money ($3.50 per capita) must be turned in to the district office for State year-end awards
IMPORTANT INFORMATION
If any unit or council submits two non-sufficient fund checks in a fiscal year, the district will require future payments to be by money order or cashier’s check. ALL CHECKS RETURNED UNPAID BY THE BANK WILL REQUIRE REPAYMENT PLUS A $15.00 FEE PAID TO THIRTY-THIRD DISTRICT PTA.
2011 Federal Tax Return - Internal Revenue Service form 990-N (e-Postcard) must be filed electronically by all units and councils with gross receipts normally less than or equal to $50,000; IRS form 990EZ must be filed by units and councils with gross receipts more than $50,000 and less than $200,000; IRS form 990 must be filed by units and councils with gross receipts of $200,000. These forms may be filed any time after the close of the fiscal year (February 28th), but must be received by the IRS no later than July 15th. Apply for a 3-month extension, Form 8868, if you will not be able to make the July 15th deadline. If you received a 3-month extension and will not be able to make the October 15th deadline, apply for an additional 3-month extension.
2011 State Tax Return - California State Franchise Tax Board form 199N must be filed electronically by all units and councils with gross receipts equal to or less than $25,000 or form 199 with gross receipts greater than $25,000. Returns are due four months and 15 days after the fiscal year-end, July 15th.
REMIND YOUR UNITS NOT TO IGNORE ANY TAX FORMS OR NOTICES. DO NOT CALL CALIFORNIA STATE PTA DIRECTLY. Refer your questions to the district treasurer.
REMEMBER - Non-profit organizations may not have to pay taxes, but they DO HAVE TO PAY FINES for not following the rules and regulations. Send a copy of all completed tax returns to Thirty-Third District PTA and to the council treasurer.
Mail all tax forms via “Certified Mail - Return Receipt Required”
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