- Money is sent to the financial secretary
- Budgets are sent to the budget & finance chairman
- Council audits are sent to the auditor
- Required financial forms are sent to the treasurer.
All items are to be sent to the Thirty-Third District PTA office at PO Box 1235, Lakewood, California 90714 or turned in at a Presidents/Executive Board Meeting.
Calendar for Council Financial Officers
DUE DATES MUST BE OBSERVED! Reservations received after the DEADLINE will be charged a LATE FEE.
20 DEADLINE FALL OFFICER TRAINING Reservations
11 DEADLINE FALL DISTRICT MEETING Reservations
13 DUE Copies of Council 2021 – 2022 Budgets
13 DUE MEMBERSHIP Dues to qualify for Ready, Set, Remit membership award
25 DUE Council/unit audits for January 2021 – June 2021
25 DUE Council/unit annual financial reports for July 2020- June 2021
1 DEADLINE Distribute Directories to members to qualify for early bird/outstanding awards
15 DUE MEMBERSHIP Turn-in (minimum 15 members to remain in good standing)
15 DUE Federal tax return/state tax return/RRF-1 due to IRS/FTB/AG
29 DUE Copies of federal tax return/state tax return/RRF-1
1 DEADLINE Distribute Directories to members to qualify for district participation awards
1 DEADLINE SACRAMENTO SAFARI Applications and Payments
3 DUE REFLECTIONS entries for district level judging
13 DUE Insurance premiums for councils and units
12 DUE Directory Awards Submissions
24 DEADLINE ANNUAL MEETING Reservations
31 DUE Workers comp reports and workers comp surcharge due to AIM
21 DUE Forward Founders Day offerings received
9 DUE MEMBERSHIP Dues to qualify for recognition at State PTA Convention
21 DUE Council/unit audits for July 2021 – December 2021
21 DUE Annual Council Historian’s Report
21 DUE Communications Awards Applications
21 DUE District Spotlight Recognition Awards Applications
21 DUE HSA Awards Applications
21 DUE Red Ribbon/Healthy Lifestyles Awards Applications
21 DUE Safety Awards Applications
13 DEADLINE SPRING AWARDS AND ASSOCIATION MEETING Reservations
1 DUE Council Officer’s & Unit President’s names & contact information
11 DUE Final turn-in to forward Founders Day offerings
11 DEADLINE SPRING OFFICERS TRAINING Reservations
20 DUE Final MEMBERSHIP due date for 2021 – 2022 memberships
If any unit or council submits two non-sufficient fund checks in a fiscal year, the district will require future payments to be paid by money order or cashier’s check. ALL CHECKS RETURNED UNPAID BY THE BANK WILL REQUIRE REPAYMENT PLUS A $15.00 late FEE PAYABLE TO THIRTY-THIRD DISTRICT PTA.
Federal Tax Return (July 1, 2020 – June 30, 2021) Internal Revenue Service form 990-N (e-Postcard) must be filed electronically by all units and councils with gross receipts normally less than or equal to $50,000; IRS form 990EZ must be filed by units and councils with gross receipts more than $50,000 and less than $200,000; IRS form 990 must be filed by units and councils with gross receipts of $200,000 or more. These forms may be filed any time after the close of the fiscal year (June 30, 2020), but must be received by the IRS no later than November 15, 2021. Apply for a 3-month extension, Form 8868, if you will not be able to make the November 15, 2020 filing deadline.
State Tax Return (July 1, 2020 – June 30, 2021) California State Franchise Tax Board form 199N must be filed electronically by all units and councils with gross receipts normally less than or equal to $50,000 or form 199 with gross receipts greater than $50,000. These forms may be filed any time after the close of the fiscal year (June 30, 2020), but must be received by the FTB no later than November 15, 2021
RRF-1 Forms (July 1, 2020 – June 30, 2021) All councils and units must have a valid charitable trust (CT) number and must file an annual registration renewal form with the California Attorney General/Registry of Charitable Trusts. These forms may be filed any time after the close of the fiscal year (June 30, 2021), but must be received by the Registry of Charitable Trusts no later than November 15, 2020. Please note: a new CT-TR1 Annual Treasurer’s Report is required in addition to the RRF-1 should your gross annual receipts total $50,000 or LESS.
California Secretary of State SI-100 (Statement of Information) Forms) All incorporated councils and units must file a SI-100 form and the $20 filing fee with the California Secretary of State every other year, during the applicable filing period, which is in the calendar month during which the initial Articles of Incorporation were filed and the immediately preceding five calendar months. Councils and units incorporated in odd-numbered years must file the SI-100 in odd-numbered years. Councils and units incorporated in even-numbered years must file the SI-100 in even-numbered years. NOTE: This form MUST be filed biennially (every other year) even if a notice to file is not received. The Secretary of State may not send a reminder of the filing due date.
It is highly suggested all tax returns and government agency required forms are sent via “Certified Mail – Return Receipt Requested.” This is the only proof you have that filing requirements have been met by specified due dates.
REMEMBER – Non-profit organizations may not have to pay taxes, but they DO HAVE TO PAY FINES for not following the rules and regulations.
* – electronic copies of audits and tax filings are preferred